Unify visitor access, automated boom gates, community communication and digital levy collection into one platform — built for the way Kenyan gated communities actually run.
Maximum penalty an estate faces for non-compliant visitor records under the Kenya Data Protection Act.
Typical all-in cost per unit per month, because the platform cost spreads across every unit.
A demo for your board and property manager, plus a free on-site gate and compliance audit.
01 Why estates are changing
Most Kenyan estates still run their busiest security checkpoint on a paper book and a phone call. That costs time at peak hour — and it now carries statutory risk.
02 Solutions
Managing agents, developers and residents each measure success differently. MtaaSmart is configured for whichever seat you sit in.
Tired of gate delays and chaotic WhatsApp groups?
03 Platform features
Touchless PIN and QR passes, single-use by design, with smart-relay barrier integration at the gate.
A geolocated alert from any resident's phone, straight to the gatehouse and estate response team, day or night.
Residents log a fault with a photo and a location pin. Staff get a ticket with an owner, a status and an audit trail.
Reach every unit without a 300-member WhatsApp group, and run transparent digital votes at the AGM.
Automated invoices and reminders, paid on the phone everyone already uses — collections you can actually reconcile.
Clubhouse, tennis court, function room — booked in the app, with clear rules and no double-bookings.
04 Data protection
Under the Kenya Data Protection Act (2019), an estate collecting visitor National IDs, phone numbers and number plates is a data controller or processor. Unsecured paper logs and stored ID photographs carry penalties of up to KES 5,000,000 or 1% of annual turnover.
The obligations the Act places on your gatehouse are met by how the product works.
The guard app keeps the extracted number plate, a vehicle description and a redacted identity reference. The full ID number is never written down and never stored — data minimisation enforced in code rather than promised in a contract.
An ID or number plate is read in the device's memory and discarded the instant the text is extracted. Nothing reaches the phone's gallery, the device's storage or our cloud — so there is no photo library to leak, subpoena or lose.
Visitor codes are issued by the resident and bound to the first successful scan at the gate. Presenting a used, expired or revoked code is refused and recorded, which removes the shared-static-pass problem a paper book cannot solve.
Records are encrypted in transit and at rest, and every row is scoped to a single estate so one client can never read another's. Access logs are archived or anonymised at the end of the retention period you set, and a documented process covers the statutory 72-hour breach notification.
MtaaSmart closes the technical half of the checklist out of the box: near-zero-typing OCR with no paper book at the counter, instant image purging after extraction, encrypted cloud audit trails, and resident-issued one-time tokens in place of static passes.
05 Residents hub
Most estates upgrade because one resident put it on the agenda. We give you everything you need to make the case — and you do not need to be on the board.
Send us the estate name and roughly how many units it has. No commitment, and we never contact your neighbours.
A one-slide AGM motion covering the current gatehouse gaps, the upgrade, the per-unit cost and a proposed board resolution.
We present to your board and property manager, then run a free gate and ODPC compliance audit on site.
Nominate my estateThe proposed board resolution
“Authorise the estate board or PMC to schedule a free 15-minute MtaaSmart gate demo and ODPC compliance audit before next month.”
Copy this straight into your AGM agenda — we will send the supporting slide.
06 Pricing
Simple per-unit monthly pricing with no hidden fees. Because the cost spreads across every unit, most estates land between KES 1,000 and KES 2,500 per unit per month all in.
from KES 1,500 / unit / month
Less than 50 units
Software plus edge gatehouse hardware.
from KES 1,000 / unit / month
Less than 100 units
The same package at a lower per-unit rate.
from KES 2,500 / unit / month
Office parks & large sites
Software, hardware and multi-site control.
Custom quote
New developments
Or capital project financing.
Available on any tier at additional cost: geotagged maintenance ticketing · announcements, surveys & AGM voting · M-Pesa levy collections. Ask us to quote these in.
07 Questions
The resident generates a single-use PIN or QR code in the app and sends it over WhatsApp. The guest shows it at the gate, the guard scans it, and the barrier opens for that one entry. Nothing is written by hand, and the code cannot be reused by anyone else.
No — and be wary of anyone who claims a product alone does. Compliance is part technology and part governance. MtaaSmart removes the biggest technical exposures at the gate: the open paper book, stored ID photographs, static passes and unencrypted records. Registering with the ODPC, appointing a data lead, guard confidentiality clauses and your breach-response plan remain the estate's own responsibility — and our free audit tells you exactly where you stand on all ten points.
Usually not. Tier 2 adds a smart relay controller that drives most existing barriers, plus a gatehouse tablet and an LTE router. Full boom gates, ANPR cameras and civil works are only in scope for Tier 3, typically on new developments.
They are processed in memory and discarded immediately after the text is extracted. Images are never written to a phone gallery, a device disk or cloud storage. We keep the extracted plate string and a redacted ID reference — never the full ID document.
Yes. The gatehouse app is built offline-tolerant: active passes are cached on the device, entries are queued locally, and everything syncs once connectivity returns. Tier 2 also ships a dedicated 4G LTE router so the gate does not depend on estate Wi-Fi.
Fill in the form below as a resident and we will send you the one-slide trustee pitch pack, the compliance checklist and a suggested board resolution you can table. If the board agrees, the demo and gate audit take about 15 minutes and cost nothing.
Yes. While MtaaSmart is primarily a software and smart access control platform, we offer a complete turnkey solution by partnering with leading, vetted physical infrastructure manufacturers and certified installation teams across the region. You do not need to coordinate multiple contractors — we handle the end-to-end modernisation of your estate gatehouse.
Beyond visitor gate access, MtaaSmart is a comprehensive, secure management platform built for residential apartments, gated communities, commercial office parks and student accommodation — making property operations safer and simpler for everyone involved.
08 Get started
Tell us about your gate and we will come back with a tailored demo and a free on-site gatehouse and ODPC audit — usually within two working days.
Prefer email? Write to info@mtaasmart.africa.